Join our little team and help make a big impact in our community!
JOB POSTING: EXECUTIVE ASSISTANT (FULL-TIME, PERMANENT) - VERNON, BC
Join our dynamic and dedicated team as an Executive Assistant in beautiful Vernon, BC! This role offers the opportunity to provide critical support to the Executive Director (ED) and contribute to a mission-driven organization committed to advancing healthcare excellence in the North Okanagan communities.
About the Organization
Established in 1981, Vernon Jubilee Hospital Foundation, a non-profit and registered charity, collaborates closely with Interior Health and North Okanagan healthcare teams. With the support of our generous community, we focus on fundraising for initiatives that support the purchase of advanced medical equipment and patient care initiatives, enhancing healthcare services at Vernon Jubilee Hospital, long-term care facilities, and community care programs throughout the North Okanagan.
Role Overview
The Foundation is actively seeking a passionate and highly skilled Executive Assistant to become a pivotal member of our team. You will serve as the indispensable right-hand to the ED, providing essential support to ensure the seamless operation of the ED’s office and the organization’s mission-driven work. The Executive Assistant will help build organizational efficiency through collaboration, communication, and organization. This challenging yet rewarding role requires a high level of professionalism, discretion, and a proactive approach to operational support.
Key Responsibilities
Executive Support:
Provide comprehensive support to the ED, managing complex schedules, meeting arrangements, and travel logistics.
Serve as the primary point of contact between the ED and internal/external stakeholders, including board members, donors, and healthcare partners.
Prepare and edit various communications, reports, presentations, and materials for board meetings and events.
Handle confidential information with integrity and discretion.
· Board and Committee Support:
Provide high level administrative support to Board of Directors
Maintain board documentation and act as Secretary to the Board.
o Assist in creating and updating Board Orientation manuals, recruitment documents, and the skills matrix.
o Organize and coordinate board meetings, committee meetings, AGMs, retreats, and other special events, including venue selection, logistics, and catering.
Project Management:
Assist ED and Leadership Team with special projects and initiatives.
Track project timelines, deliverables, and progress updates.
Support grant administration processes and maintain necessary documentation.
Manage legacy files and respond to legal documentation, as required.
Administrative Support:
Provide support to the Leadership Team and other team members, as appropriate.
Assist in front desk reception and general office management when required.
Maintain organized records and files, both physical and electronic.
Support annual, campaign and planned giving programs, as needed.
Qualifications
· Minimum 5 years of experience in a senior or executive administrative support role.
· Post-secondary education in office management, business administration, or a related field.
· High level of integrity, discretion, and accountability.
· Sound analytical, planning, prioritization, and execution skills.
· Experience in the non-profit and/or healthcare sector is preferred.
· Proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint) and virtual meeting platforms.
· Exceptional communication and interpersonal skills.
· Knowledge of Board Governance and best practices is an asset.
· A Criminal Record Check is required.
Benefits and Compensation
· Salary: $50,000 – $60,000 annually
· Work Schedule: 37.5 hours per week, Monday to Friday, with occasional evenings or weekends.
· Vacation: 4 weeks of accrued vacation time
· Comprehensive Benefits Package: Starting on the first day of employment.
· Municipal Pension Plan: Eligible after 3 months
· Additional Perks: Paid parking and $25/month cell phone reimbursement
How to Apply
If you are a skilled multi-tasker with a passion for healthcare and administrative excellence, we want to hear from you! Please submit your resume and cover letter (in PDF or Word format) highlighting your suitability for this role to Chris Carroll at christopher.carroll@interiorhealth.ca. Make sure to include "Executive Assistant" in the email subject line.
Application Deadline
We are reviewing applications on a rolling basis and encourage early applications. The position will remain open until filled.
Health and Safety Commitment
The Foundation prioritizes the health and wellness of its staff and adheres to all public health measures, including a comprehensive communicable disease plan.
Join us in making a meaningful impact in our local healthcare community!